Utility Tally

Quote / estimate generator

Create professional quotations with multi-tax rules, discounts, logo upload, and a clean PDF-ready layout.

Business and client

From

For

Quote details
Line items

Apply discounts on each item instead of one quote-level discount.

$0.00
Taxes and discounts

Quote discount

Tax settings

Use this when Tax 2 applies to the subtotal plus Tax 1.

Notes

Your Business Name

Business address

Quotation

Number: QTE-001

Issue date: 2026-08-28

Valid until: -

Prepared for

Client name

Client address

Summary

Subtotal$0.00
Taxable subtotal$0.00
Taxes$0.00
DescriptionQtyRateAmount
Item description1$0.00$0.00
Subtotal$0.00
Estimated total$0.00
How to use this tool
  1. Fill in your business information and optionally upload a logo.
  2. Enter your client details, quote number, issue date, and validity date.
  3. Add line items with descriptions, quantities, and rates.
  4. Choose quote-level discounts or switch on line item discounts.
  5. Set one or two tax rates, and enable tax-on-tax when Tax 2 applies on top of Tax 1.
  6. Review the live quote preview, then print or save the quote as a PDF.
Example

Input:

Item: Website development, quantity 1, rate $2,500

Quote discount: 10%, before taxes

Tax 1: GST 5%

Tax 2: QST 9.975%, tax-on-tax enabled

Output:

Subtotal: $2,500.00

Pre-tax discount: $250.00

Taxable subtotal: $2,250.00

Estimated total includes Tax 1 and Tax 2 calculated from the selected tax rules.

Frequently asked questions

Can I calculate two taxes on a quote?

Yes. Use Tax 1 and Tax 2 for regions with multiple taxes. Turn on tax-on-tax when the second tax should apply to the subtotal plus the first tax.

How do quote discounts work?

Quote discounts can be a fixed dollar amount or a percentage. You can apply the discount before taxes or after taxes depending on how you want to present the estimate.

Can I discount individual line items?

Yes. Turn on line item discounts to add percentage or dollar discounts to each item instead of using one quote-level discount.

Can I add my own company logo?

Yes. Upload an image from your device and it will appear in the quote preview and print layout. The image stays in your browser while you work.

What is the difference between a quote and an invoice?

A quote or estimate shows expected costs before work begins. An invoice is the final bill requesting payment for completed or approved work.

Related tools

estimate generator

How the quote and estimate generator helps

Use the quote and estimate generator to prepare a professional price proposal before work begins. It is useful for contractors, freelancers, service providers, repair work, design projects, consulting, and small jobs where a client needs to review scope and cost before approving the next step.

Utility Tally tools are built for quick, practical workflows: prepare the input, review the result, copy or download the output, and move on without creating an account. The guidance below explains how to use this page responsibly, what the result means, and which related tools or guides can help with the next step.

For best results, start with sample or non-sensitive data when you are learning a tool, then move to real work only after you understand the output. If the result will be sent to a client, imported into software, printed, published, or used in a security-related workflow, take an extra minute to verify formatting, totals, links, spelling, privacy, and destination requirements.

How to use it
  1. Add your company and prospective customer details.
  2. List the work, materials, quantities, rates, and optional discounts.
  3. Set tax and discount options only when they match your pricing policy.
  4. Use notes or terms to explain validity period, exclusions, deposits, and next steps.
  5. Print or save the estimate and update it if the project scope changes.
How it works

The estimate totals line items in the same structured way as an invoice: quantity times rate, adjusted by discounts and tax settings. Because an estimate is usually a proposal rather than a final bill, the numbers should be treated as planning figures until the customer accepts the scope.

The result should be treated as a working output, not a substitute for professional review where tax, security, accessibility, legal, accounting, or production data requirements apply. Check the destination system, final format, and any local rules before relying on the result.

Practical tips

Describe assumptions clearly so the customer knows what is included and what is not.

Add an expiration date when prices, availability, or material costs can change.

Convert an accepted estimate into an invoice only after confirming scope and payment terms.

Keep a copy of the estimate because it can become part of the project record.

Related tools
Invoice GeneratorWord and Character CounterUnix Timestamp ConverterUTM Link BuilderColor Contrast Checker
Related guides
Invoice vs Estimate: Small Business GuideSmall Business Tool Checklist for Online WorkflowsWriting Clear Web and Business Copy with Word CountsHow to Send an Estimate or Quote to a Client
Quote and Estimate Generator FAQ

Is an estimate the same as an invoice?

No. An estimate usually presents expected cost before work begins, while an invoice requests payment after goods or services are delivered.

Should estimates include taxes?

Include taxes when you can reasonably estimate them and when doing so matches your local requirements.

Can I edit an estimate after sending it?

Yes, but major changes should be clearly marked so the customer understands which version is current.